Enterprise Resource Planning (ERP) System (LINK) Phase 3 Deployment

Project ID: SS-26-IHS-1526672 FederalOpportunitiesSources Sought

Overview

Agency	HHS Office of the Assistant Secretary for Financial Resources
Deadline	06/15/26
Posted	06/04/26
Estimated Value	$750,000 - $3,000,000 (AI estimate)
Set Aside	BICiv
NAICS	518210 - Computing Infrastructure Providers, Data Processing, Web Hosting, and Related Services
PSC	Not Provided
Location	Oklahoma City, OK United States

Description

Primary Latest Change

Summary

This is a Sources Sought set aside for Indian Economic Enterprise (IEE) and Indian Small Business Economic (ISBEE). This is NOT a solicitation for proposals, proposal abstracts, or quotations. The objective of this Sources Sought is to identify potential IEE and ISBEE vendor that can provide materials marketing and e-ordering software system services for the Indian Health Service (IHS).

ELIGIBLE VENDORS

Businesses MUST be Indian Economic Enterprises (IEEs) (at least 51% Indian owned and controlled). All respondents shall be registered in the System for Award Management (SAM) located at https://www.sam.gov.

SMALL BUSINESS STATUS

Provide business size and socioeconomic status (e.g., ISBEE, IEE), along with your UEI, organization name, address, and point of contact. The anticipated NAICS code for this requirement is 518210- Computing Infrastructure Providers, Data Processing, Web Hosting, and Related Services.

ADDITIONAL INFORMATION

Provide any additional information that may assist the Government in refining its acquisition strategy or determining whether a competitive set-aside or other RFO-aligned commercial approach is appropriate.

Information Submission Instructions

Questions regarding the contents of this Sources Sought shall be submitted via email to: john.otubu@hhs.gov no later than 12:00PM, EST on JUNE 9, 2026. The subject line for the email heading shall be ERP PHASE 3 DEPLOYMENT SS-26-IHS-1526672. Phone calls will not be accepted. The Government reserves the right to respond to some, all, or none of the questions that will be submitted.

Capability Statement Submission Instructions

Interested companies should review the attachments (Statement of Work and IEE Representation Form) and then submit a response that provides feedback. Capability statements and complete attached IEE Representation Form shall be submitted via email to john.otubu@hhs.gov no later than 12:00 PM EST on JUNE 15, 2026. The subject line for the email heading shall be ERP PHASE 3 DEPLOYMENT SS-26-IHS-1526672. Please provide enough detail and depth to enable Government's review and assessment. Please add a cover letter to your response with the following information:

Company Name

- Company Unique Entity ID number - Company points of contact, mailing address, telephone and website address - Any Governmentwide Acquisition Contract (GWAC), General Services Administration (GSA) Schedule vehicle, or other available procurement vehicles your company maintains that could meet this requirement - Business Size relative to NAICS code 518210- Computing Infrastructure Providers, Data Processing, Web Hosting, and Related Services. - Type of Company (for Indian Economic Enterprise (IEE) and Indian Small Business Economic (ISBEE)) as registered in the System for Award Management (SAM) - Identify any/all teaming arrangements - Indian Economic Enterprise (IEE) Representation Form

Disclaimer and Important Notes

This notice does not obligate the Government to award a contract or pay for the information provided in response. The Government reserves the right to use information provided by the respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed. Information provided will be used to assess tradeoffs and alternatives available for the potential requirement and may lead to the development of a solicitation. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. Any solicitation resulting from the analysis of information obtained will be announced to the public in SAM in accordance with FAR Part 5. However, responses to this notice will not be considered adequate to responses to a solicitation. Confidentiality: No proprietary, classified, confidential, or sensitive information should be included in your response. The Government reserves the right to use any non-proprietary technical information in any resultant solicitation(s).

Closing Statement

The due date for receipt of a response is JUNE 15, 2026, 12:00 PM, EST. All responses must be received by the specified due date and time in order to be considered. All responses must be sent to the Contract Specialist, This notice is for information and planning purposes only and shall not be construed as a solicitation or as an obligation on the part of HHS. HHS/OMAS does not intend to award a contract on the basis of responses nor otherwise pay for the preparation of any information submitted. As a result of this notice, HHS/OMAS may issue a Request for Quote (RFQ). THERE IS NO SOLICITATION AVAILABLE AT THIS TIME. However, should such a requirement materialize, no basis for claims against HHS shall arise as a result of a response to this notice or HHS's use of such information as either part of our evaluation process or in developing specifications for any subsequent requirement. Disclaimer and Important Notes. This notice does not obligate the Government to award a contract or pay for the information provided in response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization's qualifications to perform the work. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. After a review of the responses received, a pre-solicitation synopsis and solicitation may be published in SAM.gov. However, responses to this notice will not be considered adequate responses to a solicitation.

Summary (Newest Update)

Background The Indian Health Service (IHS) is seeking to identify potential vendors that are Indian Economic Enterprises (IEEs) or Indian Small Business Economic Enterprises (ISBEEs) for the deployment of an Enterprise Resource Planning (ERP) System Phase 3. The goal of this contract is to provide materials marketing and e-ordering software system services to support the IHS's mission. Work Details The contractor will be responsible for several key tasks: 1. Enhancements to Supply Chain Resource Planning Solution, including ERP software installation and integration, with a focus on supporting incident management, system maintenance, Oracle updates, integration support, and user support services. 2. Production Operations Support, which includes incident, change, and release management support; application monitoring; quarterly Oracle Fusion Cloud update cycles; maintaining system configurations; and providing operational reporting. 3. Optional Task: Additional Process Improvements and Enhancements on a Time and Materials basis, focusing on continuous improvement initiatives and enhancements identified during the execution of prior tasks. This may include enhancements to Oracle Fusion Cloud configurations, custom applications, reporting capabilities, process optimization across various operations, and usability improvements. Period of Performance Task 1: September 1, 2026 – August 31, 2027; Task 2: September 1, 2027 – August 31, 2029; Task 3: September 1, 2026 – August 31, 2028. Place of Performance The work will be performed at locations designated by the IHS. Bidder Requirements Eligible vendors must be Indian Economic Enterprises (IEEs), at least 51% Indian owned and controlled. Bidders should provide their business size relative to any relevant socioeconomic status such as ISBEE or IEE.

Contacts

Contact name	John Otubu
Contact email	john.otubu@hhs.gov
Contact phone	None
Secondary contact name	Reyes Rodriguez Salinas
Secondary contact email	reyes.rodriguezsalinas@hhs.gov
Secondary contact phone	None