Contract Award Without Standard Procurement Process

Background

The Division of Purchasing, part of the Department of Government Operations in Utah, is issuing a notice of intent to award a contract without engaging in a standard procurement process. This action is based on the Utah Procurement Code and is intended for situations where there is only one source for the procurement item, transitional costs are significant, or circumstances make standard procurement impractical. The goal is to ensure that the procurement unit can efficiently acquire necessary items while adhering to legal guidelines.

Work Details

The contract involves the procurement of Hindenburg ABC audiobook recording software from Hindenburg Systems ApS. The estimated value of this contract is $8,432.00. The software will be used for expanded recording and editing purposes, necessitating additional licenses. The justification for awarding this contract without competition includes the assertion that there is only one source for this specific software and that transitional costs are a significant consideration.

Period of Performance

The term of the contract is set for 5 years with options for renewal.

Place of Performance

The contract will be performed at the Division of Purchasing and General Services located at 4315 S 2700 W, FL 3, Taylorsville, UT 84129-2128.

Bidder Requirements

Vendors interested in contesting this sole source award must provide documentation showing they can offer a comparable or better product that meets or exceeds specifications. They must also submit a cost comparison if transitional costs are cited as justification.