Ada County Printing and Mailing Services

Background

Ada County is seeking proposals from qualified vendors to provide comprehensive mail distribution and printing services. The purpose of this Request for Proposals (RFP) is to establish a contract with a vendor capable of delivering reliable, timely, and cost-effective solutions in support of County operations. The selected vendor will support the County’s ongoing communication needs, including the production, processing, and distribution of printed materials and mail for various departments and Elected Offices. Ada County aims to partner with a vendor that has demonstrated experience, operational capacity, and a commitment to accuracy, security, and customer service.

Work Details

The selected vendor will be responsible for providing daily first-class mail pickup and delivery services at the Ada County Courthouse and Administration Building. Services include: - Barcoding first-class mail for faster service - Providing a security plan for sensitive mail - Intelligent multi-page inserting services for billings and statements - Bulk mail processing services including list standardization and postage optimization - Certified mail service as required by the County - Daily pickups of miscellaneous metered letter-sized mail. The vendor must also provide comprehensive data processing, print production, and mailing services for the Ada County Assessor, Treasurer, and Billing Services. This includes data intake from multiple formats (csv, pdf), print production with barcodes applied for postal discounts, electronic document delivery via an online portal with job submission capabilities, address management for postal optimization, and compliance with USPS requirements.

Period of Performance

The contract will become effective on May 19, 2026, and shall remain in effect until September 30, 2027. The County may renew this Agreement based on budget appropriations.

Place of Performance

Services will be performed primarily at the Ada County Courthouse and Administration Building located at 200 W. Front St., Boise, ID 83702.

Bidder Requirements

Vendors must be licensed to do business in Idaho and have a current license with the United States Postal Service. They must comply with USPS requirements for quality and security. Vendors are required to provide insurance coverage as specified in the RFP documents. Additionally, background checks and drug testing are required for employees who handle County documents.