Momentus Technologies SaaS Event Software Annual Renewal

Background

San Juan County is seeking to renew its contract with Momentus Technologies for the SaaS Event Software, which is critical for managing events and reporting. The current software has been in use for several years, and switching to a different vendor would not be cost-effective due to the extensive data already entered and the specific needs it meets for the county's operations.

Work Details

The contract includes the renewal of several software products and services from Momentus Technologies: - **Momentus Enterprise Core Software**: 250 licenses from July 4, 2026, to June 30, 2029. - **Room Diagramming Software**: 4 licenses from July 4, 2026, to June 30, 2029. - **Enterprise API Software**: 1 license from July 4, 2026, to June 30, 2029. - **Medium Technical Services Subscription**: 4 subscriptions from July 4, 2026, to June 30, 2029. - **Services Direct Services Bundle**: Up to 60 hours annually from July 4, 2026, to June 30, 2029. This includes a custom online inquiry form (JotForm).

One-Time T&M Services

Estimated at up to $0.00 for custom scope services (32 hours). The total estimated cost over the contract period is $116,309.54.

Period of Performance

The contract will commence on July 4, 2026, and conclude on June 30, 2029.

Place of Performance

The services will be performed at San Juan County McGee Park Fairgrounds located in Farmington, New Mexico.

Bidder Requirements

This procurement is classified as Sole Source due to the unique nature of the software provided by Momentus Technologies that meets specific operational needs of San Juan County.