PREVENTIVE MAINTENANCE & CLEANING- 41 DX HVAC

Project ID: 36C24526Q0514 FederalOpportunitiesSources Sought

Overview

Agency	VISN 5: Capitol Health Care Network
Deadline	05/18/26
Posted	05/11/26
Estimated Value	$180,000 - $420,000 (AI estimate)
Set Aside	SBA
NAICS	561210 - Facilities Support Services
PSC	J045 - Maint/Repair/Rebuild Of Equipment- Plumbing, Heating, And Waste Disposal Equipment
Location	Department of Veterans Affairs VAMC Baltimore, MD 21201 United States

Description

Primary Latest Change

DISCLAIMER This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI. Submit your capability statement by May 18, 2026, to Keysha.Gorman74@va.gov. For your information to be accepted, include in your information business size and SAM s UEI Number. This action is for a base plus three option year contract. STATEMENT OF WORK | HVAC / DX PM Services 41 Units | LAJ VAMC | Document No. LAJ-ENG-SOW-HVAC-PM-2026-001 Rev.1 FOR OFFICIAL USE ONLY PRE-AWARD SENSITIVE Page 32 Deputy Chief Engineer LAJ VAMC Facilities Management | Rev. March 2026 | v4.0 Page 32 of 32 STATEMENT OF WORK & IGCE Preventive Maintenance & Cleaning 41 DX HVAC Units | IAW Manufacturers' IFU Mini-Splits Condensing Units Packaged RTUs Precision Cooling / CRAC Air-Cooled Chillers Refrigerants: R-410A R-134A R-22 R-407C R-404A | 1.5 Ton ~273 Ton | 41 Units | 14 Locations Regulatory Baseline: NFPA 70E-2024 NFPA 70B-2023 NFPA 99-2024 ASHRAE 170-2025 ASHRAE 180-2018 TJC EC.02.05.01/.02 VHA Dir. 1028 / 1061(4) VA PG-18-10 (Rev. 3/1/2024) EPA AIM Act Document No. LAJ-ENG-SOW-HVAC-PM-2026-001 Solicitation # [TBD at Award] Prepared By Deputy Chief Engineer, FMS Rev. Date March 2026 Total Units 41 DX Units / 14 Locations Contract Type FFP / T&M NTE / Cost (CLINs) Period of Perf. Base Year + 3 Option Years NAICS 238220 Plumbing, Heating & AC SECTION 1 PURPOSE, SCOPE & REGULATORY FOUNDATION 1.1 Purpose This Statement of Work (SOW) establishes performance requirements for a qualified mechanical contractor to provide preventive maintenance (PM), cleaning, inspection, and regulatory-compliance services for forty-one (41) direct expansion (DX) HVAC and refrigeration units at the Louis A. Johnson (LAJ) VA Medical Center, Clarksburg, West Virginia (VISN 5 / NCO 5). The equipment inventory spans 14 locations and ranges in capacity from 1.5-ton ductless mini-splits to a 273-ton York YVAA air-cooled chiller. Services shall be performed in strict accordance with each unit's manufacturer Instructions for Use (IFU), the applicable codes and standards cited in Section 1.2, VHA Directives, VA Technical Information Library (TIL) publications, and The Joint Commission (TJC) Environment of Care requirements. This SOW is performance-based: the Contractor is responsible for achieving the outcomes defined herein and shall exercise professional judgment within the boundaries established by the IFU and applicable standards.

Summary (Newest Update)

Background The Department of Veterans Affairs (VA) is seeking a qualified mechanical contractor to provide preventive maintenance, cleaning, inspection, and regulatory-compliance services for HVAC and refrigeration units at the Louis A. Johnson (LAJ) VA Medical Center in Clarksburg, West Virginia. The contract aims to ensure that the HVAC systems operate efficiently and comply with various regulatory standards, thereby supporting the VA's mission to provide high-quality healthcare services. Work Details The contractor will be responsible for preventive maintenance (PM) and cleaning of 41 direct expansion (DX) HVAC units across 14 locations. The services must adhere to the manufacturer's Instructions for Use (IFU) and comply with relevant codes and standards including NFPA, ASHRAE, and TJC requirements. Specific tasks include: - Maintaining all 41 DX units in peak operating condition and full regulatory compliance throughout the contract period. - Sustaining compliance with TJC EC.02.05.01 by verifying and documenting ventilation pressure relationships, air changes per hour (ACH), filtration efficiency, temperature, and humidity for units serving patient-care areas. - Supporting the facility's NFPA 70B-2023 Electrical Maintenance Program through proper documentation of electrical PM findings and corrective actions. - Managing regulated refrigerants in compliance with EPA regulations; providing advisories on legacy refrigerant units requiring significant refrigerant addition. - Supporting Legionella prevention efforts by inspecting, cleaning, and treating condensate drain systems during each PM visit. - Documenting all PM activities as required by ASHRAE 180-2018 and TJC EC.02.05.01. Period of Performance Base year plus three option years. Place of Performance Louis A. Johnson Veterans Medical Center, 1 Medical Center Drive, Clarksburg, WV 26301-4155

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