Maine Clean Water State Revolving Fund Wastewater Software

Background

The State of Maine, through its Department of Environmental Protection (DEP), is seeking proposals for a wastewater infrastructure administration, financial, and project tracking software as part of the Maine Clean Water State Revolving Fund (CWSRF) program. The CWSRF provides low-interest loans and principal forgiveness options to municipalities for wastewater treatment facilities and related projects. Currently, the program uses outdated systems that create inefficiencies in data management and reporting. The goal is to implement a modern, web-based Software as a Service (SaaS) solution that streamlines operations and enhances data integrity.

Work Details

The selected vendor will provide a comprehensive software solution that includes: 1. **CWSRF Project and Loan Lifecycle Management**: Manage the entire loan lifecycle from application to closeout, including compliance monitoring and construction tracking. 2. **Financial Management**: Track EPA grant awards, loan amortizations, repayments, and cash flows with flexible billing cycles. 3. **Reporting Capabilities**: Generate standard and ad hoc reports with compliance tracking for federal requirements. 4. **Administration and Configuration**: Allow configuration of workflows, user roles, and dashboards without vendor intervention. 5. **Technical Assessment**: Ensure appropriate security controls are in place to protect sensitive information. 6. **User Training and Documentation**: Provide training materials for both staff and external users. 7. **Implementation Support**: Assist in transitioning users to the new system with a focus on data migration from legacy systems.

Period of Performance

The contract will commence on May 1, 2026, and run until April 30, 2028, with two optional renewal periods extending through April 30, 2031.

Place of Performance

The services will be performed primarily at the contractor's facilities but must comply with Maine's state policies regarding data hosting and security.

Bidder Requirements

Bidders must have at least ten years of experience managing similar SRF programs and have implemented at least ten state SRF programs in the last decade. They must not be suspended or debarred from federal contracts and must provide evidence of compliance with state security standards.