Civic Center Assessment

Background

The City of Tustin, located in Orange County, California, is seeking proposals from qualified consulting firms to conduct a comprehensive feasibility study evaluating the City’s current and future Civic Center facility needs. The City has an estimated population of 80,000 and provides a full range of municipal services. The Civic Center campus, originally constructed in 1974, is facing challenges due to space constraints and aging infrastructure. This study aims to develop a long-term strategic framework for the Civic Center facilities that aligns with operational needs and community objectives.

Work Details

The selected consultant(s) will provide comprehensive professional services to evaluate the City’s current and future Civic Center facility needs and develop a long-term strategic framework. Key tasks include: 1. Project Initiation & Management: Overall project management, coordination, scheduling, and progress tracking. 2. Existing Conditions Assessment: Review documents, conduct stakeholder interviews, assess existing conditions including space utilization and operational inefficiencies. 3. Staffing & Space Needs Assessment: Evaluate current and projected staffing levels and operational requirements over a 20 to 30-year horizon. 4. Facilities Consolidation & Civic Use Assessment: Evaluate distribution of administrative functions across multiple facilities. 5. Baseline Cost Analysis: Prepare lifecycle cost analysis for continued use of the existing facility. 6. Property Considerations & Redevelopment Feasibility: Assess potential value and feasible reuse scenarios of the existing site. 7. Conceptual Site Planning: Develop concept-level plans for feasible facility scenarios including renovation or development of a new campus. 8. Financial Analysis: Prepare planning-level cost estimates and financial analysis including funding strategies. 9. Delivery Strategy Evaluation: Evaluate alternative project delivery methods such as Design-Bid-Build (DBB) and Public-Private Partnerships (P3). 10. Findings & Recommendations: Develop a decision-making framework for City Council evaluation of alternatives.

Period of Performance

The project is anticipated to be completed within approximately 6 to 9 months from Notice to Proceed, with work expected to begin by the end of July 2026.

Place of Performance

The services will be performed at the Civic Center campus in Tustin, California.

Bidder Requirements

Consultants must demonstrate relevant experience in municipal facility planning, civic agency development, real estate analysis, financial modeling, and delivery strategy evaluation (including P3 opportunities). Proposals must include qualifications for key personnel assigned to the project and disclose any potential conflicts of interest.