Resilience Plan

Background

The County of Carroll, Virginia, is seeking proposals from qualified professional firms to develop a comprehensive Resilience Plan. The County has long experienced flooding from riverine overflow, flash storms, and heavy rainfall, which strain infrastructure and local services. As a qualifying low-income geographic area, the County requires a structured planning document to guide long-term mitigation, safeguard property, and support community stability. The Plan must align with the Virginia Coastal Resiliency Master Planning framework and meet all requirements of Appendix F of the 2025 Funding Manual for the Virginia Community Flood Preparedness Fund Round 6.

Work Details

The selected consultant shall work closely with County staff to develop a framework for future efforts related to repetitive flooding and resilience. The scope includes the following tasks:

Task A

Project Management, Meetings, and Coordination - Lead a project kick-off and assist in the formation of a steering committee. - Facilitate virtual monthly steering committee meetings for the anticipated nine (9) month project duration. - Provide written monthly status reports and meeting minutes within five (5) business days of each session. - Coordinate with key community groups and trusted leaders to foster involvement.

Task B

GIS Desktop Analysis - Develop County-wide mapping using available GIS data and aerial imagery to identify high-priority areas. - Analyze socially/economically vulnerable areas, high-risk FEMA flood data, critical infrastructure, historical resources, and environmental data (soils, hydrology, slope). - Identify current and planned gray and green infrastructure, utility easements, and property ownership.

Task C

Literature Review and Site Study - Evaluate existing County plans related to stormwater and floodplains. - Review climate change science and social equity literature focusing on resilient solutions. - Conduct an inventory of environmental assets including green infrastructure.

Task D

Community Education and Engagement - Collect feedback on flooding concerns through surveys and focus groups. - Present the draft Plan for public feedback via meetings.

Task E

Flood Model Improvements - Update County floodplain models in critical areas using current topographic data. - Assess existing FEMA Zone A models for accuracy using certified surveyed channel bathymetry.

Task F

Resilience Plan Development - Determine natural hazards affecting the populace. - Conduct an analysis of current resiliency efforts to recommend new plans or policies. - Develop a resiliency scorecard/ranking matrix for future projects. - Prepare a final Plan including summary maps for formal adoption.

Period of Performance

The anticipated duration for this project is nine (9) months from the kick-off meeting.

Place of Performance

The contract will be performed in Carroll County, Virginia.

Bidder Requirements

Offerors must demonstrate experience in providing similar services as outlined in their proposal submission including qualifications of staff members assigned to the work.