Cyclical Data Inspection of Real Property

Background

The Town of Avon is seeking bids for cyclical data verification and valuation services, along with educating property owners on these processes. The contract aims to enhance the accuracy of property assessments in accordance with local, state, and federal regulations. The contract is intended to start on or about July 1, 2026, with options for two additional one-year renewals, culminating by June 30, 2029.

Work Details

The contractor will provide cyclical data inspection services for residential, commercial, and industrial properties. This includes: - Conducting inspections of a total of 1,514 residential parcels and 215 commercial/industrial parcels (92 commercial and 123 industrial). - Utilizing LiDAR technology for measurements where possible. - Updating property records including dimensions, land use codes, building styles, and conditions. - Providing a digital data collection system that is fully auditable. - Educating property owners through an online platform detailing tax assessment processes and data collection methods. - Ensuring compliance with Massachusetts Department of Revenue guidelines throughout the project.

Period of Performance

The contract will commence on or about July 1, 2026, and may extend for up to three years until June 30, 2029.

Place of Performance

The services will be performed within the geographic boundaries of the Town of Avon, Massachusetts.

Bidder Requirements

Bidders must possess appropriate licenses and certifications to perform the required services. They should have completed at least three data inspection projects in the last three years using a Massachusetts Department of Revenue approved appraisal system. Bidders must also have a minimum of three years' experience with the Vision appraisal system and four years' experience processing LiDAR data.