Patient Elopement | Installation (VA-26-00064749)

Project ID: 36C25726Q0529 FederalOpportunitiesSources Sought

Overview

Agency	VISN 17: Heart of Texas Health Care Network
Deadline	05/13/26
Posted	05/05/26
Estimated Value	$150,000 - $450,000 (AI estimate)
Set Aside	None
NAICS	238210 - Electrical Contractors and Other Wiring Installation Contractors
PSC	J035 - Maint/Repair/Rebuild Of Equipment- Service And Trade Equipment
Location	Dallas, TX USA

Description

Primary Latest Change

This market research notice is being conducted by Network Contracting Office (NCO) 17 VHA Regional Procurement Office-West (RPOW) 124 E. Hwy 67 Suite 100 Duncanville Texas 75134 The requirement is for Patient Elopement | Installation. See attached Statement of Work. If this is a service your business can provide, please respond to this Sources Sought Notice by 3:00 PM Central Time on Wednesday, 13 May 2026. The intent of this notice is to establish sources to define the procurement strategy (e.g set-aside, sole source, unrestricted) for a solicitation that VA intends to post soon. Interested contractors are requested to respond in accordance with the following: a. If you have an existing GSA or VA, Federal Supply Schedule contract, include the contract details in your response. Please note that VA is particularly interested in determining the availability of Small Business that can provide this service. Vendors are requested to submit estimated market research pricing with their responses. The estimated pricing will be considered when determining the procurement strategy for the future solicitation. (e.g. if CO determines that capable small businesses cannot provide fair and reasonable pricing, then the solicitation will not be set-aside). Responses should include: (1) Business Name (2) Business Address (3) Point of Contact - Name - Phone Number - E-mail Address (4) SAM UID Number (5) NAICS code (6) Business Size: SMALL or LARGE (7) Type of Business: SERVICE DISABLED VETERAN OWNED (SDVOSB), VETERAN OWNED(VOSB), 8A, HUBZone, WOMAN-OWNED (WOSB), etc. (8) Letter stating OEM authorized dealer, authorized distributor or authorized reseller for the proposed equipment and/or services if applicable (9) GSA/FSS Contract Number if applicable All businesses eligible to provide this service are encouraged to reply as this information may be used to determine potential set-asides for the above-noted requirement. Send responses to Frank Mendoza at Francisco.Mendoza@va.gov. DISCLAIMER: This notice is issued solely for informational and planning purposes and does not constitute a solicitation. Responses to this notice are not offers and cannot be accepted by the Department of Veterans Affairs to form a binding contract. Respondents are solely responsible for all expenses associated with responding to this notice.

Summary (Newest Update)

Background The Department of Veterans Affairs, specifically the Network Contracting Office (NCO) 17 VHA Regional Procurement Office-West, is conducting market research for the requirement of a Patient Elopement and Wander Management System. This system is necessary due to the age and technological deficiencies of the existing system at the Dallas and Bonham Community Living Centers. The goal is to enhance patient safety by expanding elopement monitoring coverage into select acute care areas within the Dallas VA Medical Center. Work Details The contract involves the purchase and installation of a Patient Elopement and Wander Management System, which includes: - Replacement of existing systems in Dallas CLC (Building 60) and Bonham CLC (Building 29). - Expansion into acute care areas 5C400, 6C400, and 7C200. - Installation of virtualized enterprise software on a facility-supplied server connected via the Hospital's Local Area Network (LAN). - Client workstations with proximity card readers and touchscreen monitors for user login. - Installation of designated door zones capable of locking down with magnetic locks when a monitored patient is detected. - Alarm identification and reporting capabilities that display alarms on a CAD drawing-based interface. - Supply of patient wander transmitters with ID/banding for use across monitored units. - Integration with existing fire alarm and security systems. - Provision of training for clinical personnel across all covered areas. - Compliance with Infection Control Risk Assessment (ICRA) requirements during installation activities. Place of Performance The installation will take place at the Dallas VA Medical Center and Bonham CLC in Texas.

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