Washington County Fair - Professional Staging Rental Services

Summary (Newest Update)

Background Washington County Fair, located in Hillsboro, Oregon, is seeking proposals from qualified vendors for professional staging equipment rental services for the 2026-2028 Washington County Fairs. The fair is a significant annual event that attracts between 180,000 to 200,000 attendees over a span of ten days. The county has experienced substantial growth and aims to provide high-quality guest experiences during the fair. Work Details The selected vendor will be responsible for supplying, delivering, setting up, and dismantling staging equipment for various events and performances at the fair. Specific requirements include: - Stage specifications: - 32 ft floor length - 24 ft floor width - 17" roof trim height - Adjustable stage height of 42 to 60 inches - Covered stage roof with a clearance of 2 feet (34x26) - Fly bays rated at 2000# per bay - Upstage and downstage beams rated at 1000# - Center beam rated at 500# - Side beams rated at 500#. - A qualified crew must be provided to manage load-in and load-out processes, including a licensed forklift operator and certified rigger. All crew members must adhere to safety regulations and maintain sobriety during work hours. - The contractor must ensure compliance with federal, state, county, and local safety regulations. Tools necessary for the job are expected to be part of the contractor's overhead costs. Period of Performance The contract will cover services for three years from July 2026 through August 2028 with options to renew for up to five years. Place of Performance Services will be performed at the Washington County Fairgrounds in Hillsboro, Oregon. Bidder Requirements All proposers must be registered with the Oregon Construction Contractors Board prior to submitting proposals. Proposals must comply with all public bidding procedures. The contractor must provide proof of insurance as outlined in Attachment C of the RFP.