Warm Springs Service Unit Optical Coherence Tomography with Angiography Installation, Calibration, and On-Site Training Services

Project ID: 75H71326Q00012 FederalOpportunitiesSynopsis Solicitation

Overview

Agency	Indian Health Service
Deadline	05/08/29
Posted	04/28/26
Estimated Value	Not Provided
Set Aside	SDVOSBC
NAICS	339112 - Surgical and Medical Instrument Manufacturing
PSC	6515 - Medical And Surgical Instruments, Equipment, And Supplies
Location	Warm Springs, OR 97761 United States

Description

Primary Latest Change

Summary

COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS FAR 12.603 Streamlined Procedure Synopsis/Solicitation updates delivery location information for federal healthcare facilities in Oregon. The delivery location for this requirement is Warm Springs Health & Wellness Center, 1270 Kot-Num Road, Warm Springs, OR 97761. Quoters should ensure the capability to provide services and/ or deliver equipment to this location; failure to do so may render the quote non-responsive. All other terms and conditions remain unchanged. This is a combined synopsis/solicitation for commercial items prepared in accordance with FAR Subpart 12.6. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

Solicitation Number

75H71326Q00012

Solicitation Type

Request For Quotation

Contract Type

Firm Fixed Price

Commercial Items

Supply

Issue Date

04/28/2026

Response Deadline

05/08/2026, 5:00 PM, Eastern Standard Time DESCRIPTION Title: Warm Springs Health & Wellness Center- Optical Coherence Tomography with Table and Angiography Installation, Calibration, and On-Site Training Services.

Location

Warm Springs Health & Wellness Center, 1270 Kot-Num Road, Warm Springs, OR 977761

Scope of Work

Procure, deliver, remove existing and disposal, install, and verify operation of a Maestro2 Optical Coherence Tomography with Angiography (OCTA) system with table at Warm Springs Health & Wellness Center. Includes software and upgrades (if Applicable), removal and disposal of existing OCTA equipment, installation, calibration, warranty, documentation, 24/7 support (if applicable), on-site training, optional service contract coverage, and HER/PACS integration. Includes compliance with manufacturer specifications, safety and HIPAA requirements, and all labor, material, and equipment, and transportation necessary for full delivery and installation.

Performance Period

Date of award through one year of contract. The performance period includes delivery, removal of existing equipment, installation, testing, and final acceptance. Warranty coverage and support services shall continue for one (1) year from date of final acceptance. Delivery Requirements (if supply):

Delivery Date

To be determined (TBD)

Delivery Location

Warm Springs Health & Wellness Center, 1270 Kot-Num Road, Warm Springs, OR 97761, F.O.B. Destination. Pricing: Itemized cost (see attached pricing schedule)

APPLICABLE PROVISIONS AND CLAUSES

The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2026-02 dated April 01, 2026. 52.212-1 Instructions to Offerors Commercial Products and Commercial Services. 52.212-2 Evaluation Commercial Products and Commercial Services. 52.212-4 Terms and Conditions Commercial Products and Commercial Services. CLAUSES INCORPORATED BY REFERENCE FAR 52.252-2 Full text available at http://www.acquisition.gov 52.202-1 Definitions (Jun 2020) 52.204-7 System for Award Management Registration (April 2026 Deviation) 52.204-9 Personal Identity Verification of Contractor Personnel (Jan 2011) 52.204-13 System for Award Management Maintenance (April 2026 Deviations) 52.204-19 Incorporation by Reference of Representation and Certification (December 2014) 52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law (April 2026 Deviation) 52.219-1 Small Business Program Representation (April 2026 Deviation) 52.222-3 Convict Labor (Jun 2003) 52.222-26 Equal Opportunity (April 2026 Deviation) 52.222-35 Equal Opportunity for Veterans (April 2026 Deviation) 52.222-36 Equal Opportunity for Workers with Disabilities (April 2026 Deviation) 52.224-1 Privacy Act Notification (Apr 1984) 52.224-2 Privacy Act (Apr 1984) 52.226-7 Drug-Free Workplace (May 2024) 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving (May 2024) 52.229-3 Federal, State, and Local Taxes (Feb 2013) 52.229-4 Federal, State, and Local Taxes (State and Local Adjustments) (Feb 2013) 52.232-1 Payments (Apr 1984) 52.232-8 Discounts for Prompt Payment (Feb 2002) 52.232-17 Interest (May 2014) 52.232-33 Payment by Electronic Funds Transfer System for Award Management (Oct 2018) 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Mar 2023) 52.233-1 Disputes (May 2014) 52.233-3 Protest After Award (Aug 1996) 52.237-2 Protection of Government Buildings, Equipment, and Vegetation (Apr 1984) 52.237-3 Continuity of Services (Jan 1991) DEPARTMENT OF HEALTH AND HUMAN SERVICES ACQUISITION REGULATION (HHSAR) (48 CFR CHAPTER 3) CLAUSES: 352.224-70, Privacy Act (Dec 2015) 352.232-71, Electronic Submission of Payment Request (Feb 2022) 352.239-73, Electronic and Information Technology Accessibility Notice (Dec 2015), 352.239-74, Electronic and Information Technology Accessibility (Dec 2015), 352.237-70, Pro-Children Act. (Dec 2015) 352.237-71 Crime Control Act of 1990-Reporting of Child Abuse (Dec 2015) 352.222-70 Contractor Cooperation In Equal Employment Opp. Investigations (Dec 2015) 352.223-70 Safe And Health (Dec 2015) 352.224-71 Confidential Information (Dec 2015) 352.226-1 Indian Preference (Dec 2015) 352.226-2 Indian Preference Program (Dec 2015)

SET-ASIDE AND NAICS INFORMATION

Set-Aside: Service-Disabled Veteran-Owned Small Business (SDVOSB)

NAICS Code

339112 Surgical and medical Instrument Manufacturing. Small Business Size Standard: 6,590 employees

PCS Code

N065- Installation of Equipment Medical, Dental, and Veterinary Equipment and Supplies.

EVALUATION FACTORS

The Government will award a contract to the responsible offeror whose offer, conforming to the solicitation will be most advantageous to the Government, price and other factors considered. Evaluation Factors (listed in descending order of importance):

Factor 1

Technical Capability Ability to deliver, remove existing OCTA, install, and verify proper operations of the Optical Coherence Tomography with Angiography (OCTA) system in system according to manufacturer specifications.

Factor 3

Price All-inclusive pricing including travel, per diem, lodging, transportation, meals, and taxes.

Relative Importance

Non-price factors are less important than price.

Non-Price Section

Organize by evaluation factor

Price Section

Submit pricing in accordance with price scheduling, includes delivery, installation, removal of existing equipment, operational verification, travel, and training.

Required Submissions

- Technical proposal addressing evaluation factors - Price quotation - FAR 52.212-3 Representations and Certifications - Evidence of medical liability insurance (if healthcare services) - Past performance references (minimum 3) ATTACHMENTS Attachment 1 Statement of Work / Specifications

Due Date

May 08, 2026 Time: 5:00 PM, Eastern Standard Time

Submit to

PORAOAcquisition@ihs.gov Questions: Contact: Tricia Charley Phone: 541-553-2491 Email: tricia.charley@ihs.gov

AWARD INFORMATION

The Government intends to make multiple awards. No guarantee of work is implied. Purchase orders will be issued on an as-needed basis by location; however, the Government reserves the right to issue a purchase order

Summary (Newest Update)

Background The Portland Area Indian Health Service provides access to healthcare for approximately 150,000 American Indian/Alaska Native residents across Oregon, Washington, and Idaho. The agency operates four Federal Health Facilities in five Tribal Communities and one at Chemawa Indian School. The goal of this contract is to procure a new Optical Coherence Tomography with Angiography (OCTA) system for the Warm Springs Health & Wellness Center's Optometry Department, as the existing equipment is outdated and beyond repair. This purchase aims to enhance diagnostic accuracy and clinical efficiency in patient care. Work Details The contractor will provide one (1) Maestro2 Optical Coherence Tomography with Angiography (OCTA) system, including a table, software and upgrades, 24/7 support services, installation, calibration services, and on-site training for staff at the Warm Springs Health & Wellness Center. The scope of work includes: 1. Removal and disposal of existing OCTA equipment. 2. Installation of the new Maestro2 OCTA with table. 3. Provision of software and upgrades. 4. Warranty coverage and user manual guide for the OCTA. 5. 24/7 support services. 6. Calibration of equipment for proper functions. 7. On-site training for approximately three personnel from the Optometry Staff. 8. Compliance with HIPAA regulations during all operations. Period of Performance Date of award through one year of contract; warranty coverage and support services shall continue for one year from the date of final acceptance. Place of Performance Warm Springs Health & Wellness Center, 1270 Kot-Num Road, Warm Springs, OR 97761.

Contacts