Deceased Patient Transportation - VA Pittsburgh Healthcare System

Project ID: 36C24426Q0529 FederalOpportunitiesSources Sought

Overview

Agency	VISN 4
Deadline	05/08/26
Posted	04/23/26
Estimated Value	$50,000 - $200,000 (AI estimate)
Set Aside	None
NAICS	485991 - Special Needs Transportation
PSC	V129 - Transportation/Travel/Relocation- Transportation: Other
Location	VA Pittsburgh Healthcare System University Drive Campus Pittsburgh, PA 15240 United States

Description

Primary Latest Change

Instructions: This Sources Sought is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this notice is marked as proprietary and will be handled accordingly. In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this notice. This notice is being issued in an attempt to determine the level of interest among all socioeconomic groups. Responses will assist VA planners in determining an appropriate acquisition and set-aside strategy which best fits VA requirements. This action is to perform market research to determine if there is a sufficient number of qualified (1) Service-Disabled Veteran Owned Small Business; (2) Veteran Owned Small Business; (3) Small or emerging small business firms; or (4) large business firms to set aside a single award contract. The Government requires a contract for ambulance services. The services are to be all-inclusive to include medical equipment necessary for the transportation of Veterans of the VA Pittsburgh Healthcare System requires transportation of deceased patients. Patients maybe located at the University Drive or Heinz locations and will require transportation to UPMC or The Allegheny County Coroner s Office. VA Pittsburgh Healthcare System no longer performs autopsies in house. Attached is a DRAFT copy of the SOW. Please review for additional information. All interested firms who can meet the requirement should respond, in writing, and provide the following: 1. Please describe your business in a Capabilities Statement. 2. Please provide your SAM UEI number. 3. Please provide your location / address. 4. What is your Socio-Economic status? 5. Are you capable of picking up and dropping off at all required locations? 6. The current NAICS assigned is 485991. Please suggest a different NAICS if there is a better fit. 7. Attached is a copy of the DRAFT SOW. Please explain if there are additional requirements for this type of service. Provide this information to the Contracting Specialist, Cynthia Laemmerhirt at cynthia.laemmerhirt@va.gov no later than 10:00 am (Eastern Time), Friday, May 8, 2026. The NAICS Code 485991 is applicable to this acquisition, with a Business Size Standard of $19 M. Interested firms are reminded that in accordance with FAR 4.12, prospective contractors shall complete electronic annual representations and certifications in conjunction with FAR 4.11 required registration in the Systems for Award Management (SAM) database prior to award of a contract.

Summary (Newest Update)

Background The Department of Veterans Affairs (VA) Pittsburgh Healthcare System is seeking to establish a contract for the transportation of deceased patients. This initiative is part of their mission to ensure proper handling and transportation of veterans who have passed away, as the VA Pittsburgh Healthcare System no longer performs autopsies in-house. The goal is to facilitate the transfer of deceased patients from their facilities to designated locations for autopsy services. Work Details The vendor will be responsible for transporting deceased patients from either the University Drive morgue or the Heinz Facility morgue to UPMC located at 200 Lothrop Street, Pittsburgh, PA 15213, or to The Allegheny County Coroner’s Office at 1520 Penn Ave, Pittsburgh, PA 15222. The vendor must provide all necessary medical equipment for transportation and ensure that all appropriate documentation accompanies the deceased. A U.S. Flag will also be provided with each transport. The vendor must respond to notifications from VA Pittsburgh within 60 minutes and anticipate a total wait time of at least 30 minutes during pick-up and delivery. Additional charges may apply for wait times exceeding this duration. No Government Furnished Property (GFP) will be provided; however, patients, documents, and flags will be prepared by the VA prior to pick-up. Period of Performance This contract is expected to be a firm fixed-price agreement lasting for a period of five years. Place of Performance The services will primarily be performed at the VA Pittsburgh Healthcare System locations in Pittsburgh, PA.

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