Vaaa, Petition Management

Summary (Newest Update)

Background The State of Colorado, through the Department of State (CDOS), is issuing a Request for Proposals (RFP) for a Petition Management software system. This system is intended for signature verification and electronic review of election petitions, aimed at enhancing the efficiency and compliance of the petition process with Colorado law. The initiative follows a previous engagement in 2017 where a contractor developed a similar system tailored to meet legal requirements. Work Details The contract requires the provision of a Petition Management Application Software that meets specific general and Colorado-specific requirements. Key deliverables include: 1. **Petition Management Application Software**: - Load and process multiple types of petitions. - Import voter registration data and signatures. - Support batch scanning and user management. - Validate circulator and notary requirements. - Generate reports on petition verification results. 2. **Petition Scanning**: - Support scanning on multiple scanners without manual intervention. 3. **System License, Support, and Maintenance**: - Provide ongoing support and access to upgrades throughout the contract duration. 4. **Security Requirements**: - Comply with CDOS General Security Requirements. Period of Performance The anticipated contract term is from July 1, 2026, to December 31, 2027, with options for three additional one-year extensions, making the total potential duration up to five years. Place of Performance The services will be performed within the State of Colorado. Bidder Requirements Bidders must comply with accessibility standards as established by Colorado law and provide evidence of insurance coverage as specified in the contract provisions.