Legal Advertising

Project ID: 1390 State|LocalOpportunities

Overview

Agency	City of Billings [MT]
Deadline	03/27/26
Posted	03/05/26
Estimated Value	$50,000 - $200,000 (AI estimate)
Set Aside	Not Provided
NAICS	Not Provided
PSC	Not Provided
Location	Montana

Description

Primary Latest Change

REQUEST FOR PROPOSALS

NOTICE The City of Billings is requesting proposals for LEGAL ADVERTISING, for various departments. Proposals shall be received addressed to City of Billings, Liz Kampa, Purchasing Agent, via email at , until 5:00 PM (MST) on Friday, March 27, 2026. More specific additional information regarding LEGAL ADVERTISING can be obtained by contacting Liz Kampa, Purchasing Agent, via email at or via telephone at (406) 657-8216. The full Request for Proposals may also be found on the City's website at www.billingsmt.gov , by clicking on Doing Business, and then on Bids.

DOWNLOAD BID PACKET

Proposers may withdraw their proposal by written request at any time prior to the due date set for receiving proposals. No proposal may be withdrawn or modified after the due date and time, unless and until the award of the contract is delayed for a period exceeding ninety (90) days. The right is reserved to reject any or all proposals received, to waive irregularities, to postpone the award of the contract for a period of not to exceed ninety (90) days, and to accept that proposal which is in the best interests of the City of Billings, Montana. Award of any contract may be contingent upon approval by Billings City Council. The City of Billings is an Equal Opportunity Employer. The Contractor and subcontractor shall abide by the requirements of 41 CFR 60-300.5(a) and 41 CFR 60-741.5(a), which prohibit discrimination against qualified protected veterans and/or qualified individuals on the basis of disability, and requires affirmative action by covered prime contractors and subcontractors to employ and advance in employment qualified protected veterans and individuals with disabilities. Published on March 6 and 13, 2026.

Summary (Newest Update)

Background The City of Billings is seeking proposals for legal advertising services to support various departments. The goal is to obtain competitive pricing and information to fulfill the city's legal advertising needs effectively. This RFP aims to identify a vendor who can meet the city's requirements for publishing legal notices in compliance with state law. Work Details The contract will cover the publishing of legal advertisements in a newspaper that meets specific criteria: it must be a newspaper of general paid circulation with a periodicals mailing permit, published at least once per week, and continuously published in Yellowstone County for the 12 months preceding the contract award. The scope includes: 1. Receipt of all legal advertisements handled by an assigned account representative. 2. Proofs of legal ads emailed to the City Clerk by 4:00 PM on Tuesdays for approval. 3. Affidavit of publication sent to the City Clerk on the same day as final ad publication. 4. Weekly invoices detailing costs and dates for each ad, along with department identification. 5. Acknowledgment that there is no guaranteed minimum amount of legal advertisements; previous contracts averaged $16,000/year. Period of Performance The contract will be for one year, with four one-year options to renew by mutual agreement, beginning June 1, 2026. Place of Performance Legal advertisements must be published in a newspaper located within Yellowstone County. Bidder Requirements Bidders must comply with insurance requirements including workers' compensation, commercial general liability ($750,000 per claim and $1,500,000 per occurrence), and automobile liability ($1,500,000 per accident). The successful proposer must also purchase a City business license and complete new vendor forms prior to payment eligibility.

Contacts