Electronic Medical Records System

Summary (Newest Update)

Background The West Virginia Purchasing Division is soliciting bids on behalf of The West Virginia Veterans Nursing Facility (WVVNF) to establish an open-end contract for an Electronic Medical Records system. This initiative aims to enhance the facility's operational efficiency and improve patient care through a comprehensive electronic records management solution. Work Details The contract includes the following services and products: 1. One-time all-inclusive Implementation/transition fee (1 LS) 2. License Monthly fee, Base Year One (12 MO) 3. Patient portal monthly fee, Base Year One (12 MO) 4. Additional Modules, if needed, Base Year One (1 EA per module fee) 5. License monthly fee, Year Two (12 MO) 6. Patient Portal Monthly Fee, Year Two (12 MO) 7. Additional Modules, Year Two, per module fee (1 EA) 8. License monthly fee, Year Three (12 MO) 9. Patient Portal Monthly Fee, Year Three (12 MO) 10. Additional Modules, Year Three per module fee (1 EA) 11. License monthly fee, Optional Renewal Year Four (12 MO) 12. Patient Portal Monthly Fee, Optional Renewal Year Four (12 MO) 13. Additional Modules Optional Renewal One, per module fee (1 EA) Period of Performance The contract period begins upon award and will cover multiple years with options for renewal as specified in the solicitation. Place of Performance The services will be performed at The West Virginia Veterans Nursing Facility located at One Freedom Way, Clarksburg, WV 26301. Bidder Requirements Vendors must be properly registered with the West Virginia Purchasing Division and have paid the required fees prior to contract award. Additionally, vendors must comply with all applicable federal and state laws and regulations.