Ice Services - 2026 NYS Fair

Summary (Newest Update)

Background The New York State Department of Agriculture and Markets is seeking to procure ice services for the 2026 New York State Fair. This event aims to showcase agricultural practices, history, and traditions. The fair will take place from August 26 to September 7, 2026, at the New York State Fairgrounds, a 375-acre site that hosts numerous vendors and events. Work Details The selected vendor will provide ice services including: - Supplying ice to approximately 250-300 concessionaires and campers during the fair. - Providing various types of ice (crushed or cubed) in clean and sturdy bags. - Delivering ice to designated locations on the fairgrounds with all deliveries signed for. - Providing freezer units to concessionaires at no additional charge, which must be cleaned and sanitized before delivery. - Maintaining cleanliness at all pickup locations and ensuring signage with the company logo is displayed. - Invoicing the Department within thirty days after the fair's conclusion, including copies of delivery slips and sales summaries. Period of Performance The contract period is from August 1, 2026, to September 17, 2026. Place of Performance New York State Fairgrounds, Syracuse, NY. Bidder Requirements Bidders must be certified as a Minority-Owned Business Enterprise (MBE), Women-Owned Business Enterprise (WBE), Service-Disabled Veteran-Owned Business (SDVOB), New York State Small Business (SB), or federally certified Disadvantaged Business Enterprise (DBE). Additionally, vendors must obtain insurance coverage of at least $1 million per occurrence for bodily injury and property damage.