Fy26 Field Services Annual Training

Summary (Newest Update)

Background The Illinois Department of Veterans Affairs (IDVA) is seeking to secure lodging and conference room space for its Annual Field Services Training, scheduled from April 19 to April 24, 2026. The training aims to support the agency's mission of providing services to veterans and their families. Work Details The vendor will provide the following services: 1. **Lodging Requirements:** - Sunday, April 19, 2026: Block of 15 single occupancy rooms, billed directly to IDVA. - Monday, April 20 to Thursday, April 23, 2026: Block of 70 single occupancy rooms each night, billed directly to IDVA. - Check-out date for all rooms is Friday, April 24, 2026. Each room must have a detailed itemized receipt. 2. **Conference Room Setup:** - Registration space on Monday from 10:30 a.m. – 12:00 p.m. with two draped tables and chairs. - Main Plenary Room setup for approximately 100 attendees in a classroom style for various days with coffee/tea/water and snacks provided throughout. - Breakout rooms as specified for additional sessions. 3. **Audiovisual Requirements:** - WiFi access and AV equipment including microphones and projectors for all sessions. 4. **Catering Services:** - Daily beverages (water, coffee, tea) and assorted snacks available throughout the event. - Continental breakfast service from Monday to Friday for approximately 100 people. - A buffet-style dinner on Thursday evening for up to 90 attendees with specific menu options required. Period of Performance The contract will be performed from April 19, 2026, through April 24, 2026. Place of Performance All services must be provided within the State of Illinois. Bidder Requirements Vendors must comply with Standard Illinois Certifications throughout the contract term. This includes certifications regarding not being in default on educational loans, not having received early retirement incentives under certain conditions, maintaining legal entity status in Illinois, and adhering to various compliance requirements related to employment practices and tax obligations.