Provide maintenance on chiller and related air conditioning equipment

Project ID: 140A1126Q0013 FederalOpportunitiesSources Sought

Overview

Agency	BIA Western Region
Deadline	02/09/26
Posted	02/04/26
Estimated Value	$50,000 - $150,000 (AI estimate)
Set Aside	Other
NAICS	811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance
PSC	J041 - Maint/Repair/Rebuild Of Equipment- Refrigeration, Air Conditioning, And Air Circulating Equipment
Location	13805 N. Arizona Blvd. Coolidge, AZ 85128 USA

Description

Primary Latest Change

Provide maintenance on chiller and related air conditioning equipment. Indian economic enterprises (IEEs) are sought to provide large chiller and related air conditioning equipment maintenance and repairs in Coolidge, San Carlos, and Oracle, AZ. INTERESTED VENDORS MUST POSSESS ARIZONA CONTRACTOR'S LICENSE FOR A/C MAINTENANCE. Interested vendors must possess a satisfactory record of performance. Please indicate interest with statement of qualifications and past performance. Indicate Arizona contractor's license number. Submit via email to Randall.Brown@bia.gov. Questions may be directed to (520) 560-2590, or randall.brown@bia.gov. This is a simplified acquisition with an estimated value of considerably less than $350,000.00. Statement of work is attached.

Summary (Newest Update)

Background The San Carlos Irrigation Project (SCIP) is seeking maintenance services for their HVAC chiller unit and related air conditioning equipment across multiple facilities in Coolidge, San Carlos, and Oracle, Arizona. The current HVAC systems are not under any service or maintenance agreement, and this contract aims to establish a comprehensive service and maintenance agreement for a base year plus four option years. Work Details The contractor will provide scheduled Preventative Maintenance (PM) services annually for the base year and four option years at SCIP Headquarters/Operations and Maintenance Yard. The specific tasks include: 1. One annual inspection of the chiller that involves cleaning condensers, leak checking the unit, servicing the electrical system, tightening connections, cleaning contacts, checking all safeties and controls, running log units to verify proper operation, verifying proper charge and superheat settings, and providing reports to the Maintenance Man/Contract Officer's Technical Representative (COTR). 2. Three quarterly inspections of the chiller that include leak checks, running log systems to verify operating conditions, and providing reports to the COTR. 3. One annual inspection of split units and rooftop units involving cleaning coils, lubricating motors and bearings, checking and tightening electrical connections, replacing drive belts, logging operating conditions, and reporting to the COTR. 4. Three quarterly inspections of split units and rooftop units that include checking and tightening belts, lubricating as required, running log units to verify proper operation, and reporting to the COTR. 5. Emergency services for after-hours or weekend work will be billed separately from proposed PM pricing. 6. The contractor must maintain a commercial Arizona contractor’s license throughout the contract term. Period of Performance Base year plus four option years. Place of Performance Coolidge, San Carlos, and Oracle in Arizona.

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