RFI - Facilities Maintenance - Market Research

Project ID: 70FBR026I00000001 FederalOpportunitiesSources Sought

Overview

Agency	FEMA Region 10: Bothell, Washington
Deadline	02/10/26
Posted	01/22/26
Estimated Value	$500,000 - $2,000,000 (AI estimate)
Set Aside	8A
NAICS	561210 - Facilities Support Services
PSC	Z1AZ - Maintenance Of Other Administrative Facilities And Service Buildings
Location	Bothell, WA 98021 United States

Description

Primary Latest Change

Summary

REQUIREMENT: The Federal Emergency Management Agency (FEMA), Region 10, Bothell, Washington, is issuing an RFI to conduct market research, obtain pricing information, and identify qualified Small Business Development Program 8(a) participants capable of supporting the requirement for facility maintenance services in accordance with the attached Performance Statement (PWS). The applicable North American Industry Classification System (NAICS) code for this requirement is 561210 Facilities Support Services. This RFI is issued solely for market research and informational purposes and does not constitute an invitation for quotation, request for proposal or request for quotation, nor will responses be considered offers or result in a binding contract. The U.S. Government will not provide reimbursement for any information that may be submitted in response to this RFI. Respondents are solely responsible for all expenses associated with responding to this RFI. Respondents will not be notified of any results derived from a review of the information provided; however, information gathered may be utilized for technical and acquisition purposes.

PLACE OF PERFORMANCE

FEMA Region 10 locations: - Federal Regional Center (FRC) Region 10, 130 228th St SW, Bothell, WA 98021 - Northview Corporate Center (NCC) Region 10, 20700 44th Ave W., Suite 400, Lynnwood, WA 98036

SUBMISSION INSTRUCTIONS

FEMA Region 10 seeks information from 8(a) firms with capabilities, experience, and resources necessary to meet or exceed the stated requirements to perform facilities maintenance. If your firm is interested in providing information for this RFI please submit your response by the due date and time indicated in sam.gov notification with the following information:

Business Name

- SAM Unique Entity Identifier (UEI) Number - Socioeconomic status (e.g. small business, 8(a), SDVOSB)

Capabilities and Experience

- List any relevant qualifications or credentials - Description of experience providing facilities maintenance services of similar size and scope - List of relevant contracts (government or commercial), including contract value and period of performance - Key personnel qualifications

Technical Approach

- Overview of proposed approach to facilities maintenance (preventive, corrective, emergency maintenance) - Use of technology (e.g., CMMS, energy management, automation). - Quality assurance and performance metrics

Pricing and Contract Structure

- Typical pricing models (firm-fixed price, time & materials, cost-plus) - Recommendations for contract length, incentives, and performance-based measures - Pricing should include fully burdened costs

Additional Information

Suggestions for improving the scope of work or performance requirements Potential risks or challenges and recommended mitigation strategies Any other relevant information or recommendations

Submission Instructions

Responses should be sent via email to Sandra.Shanks@fema.dhs.gov Proprietary information should be clearly marked. Responses received after the deadline or without the required information will not be considered. Since this is a request for information/market research announcement only, evaluation letters will not be issued to any respondent. This RFI will be posted for 15 days, or until sufficient responses have been received. Questions: Direct any questions regarding this RFI to Sandra.Shanks@fema.dhs.gov DISCLAIMER: This RFI is for market research only and does not commit the Government to any contractual action. All responses are voluntary, and the Government is not obligated to any costs associated to a submitted response to this announcement. Thank you for your interest and participation.

Labor Positions

- Mechanic Laborer (Lead Position) - Mechanic Laborer (General) - Laborer-General

Grounds Maintenance Laborer

- Janitor

Project Management

- Other Direct Costs (ODCs)

Summary (Newest Update)

Background The Federal Emergency Management Agency (FEMA), Region 10, located in Bothell, Washington, is seeking to conduct market research to identify qualified Small Business Development Program 8(a) participants capable of providing facility maintenance services. The goal of this contract is to ensure the efficient operation and maintenance of the FEMA Region 10 Federal Regional Center and other associated facilities, which are critical for response and recovery operations. Work Details The contractor will be responsible for management, supervision, labor, materials, equipment, and supplies necessary for the effective operation and maintenance of various systems within the FEMA Region 10 facilities. Key tasks include: 1. Maintenance of electrical systems and equipment. 2. Maintenance of mechanical systems including plumbing and HVAC. 3. Fire protection and life safety system maintenance. 4. Grounds maintenance and landscaping services. 5. On-site custodial services. 6. Management of fitness center equipment. 7. Additional services as requested by FEMA that relate to operations or upgrades not covered in basic services. Exclusions from this scope include security systems, telecommunication systems, tenant agency equipment, public utility equipment, and software upgrades. Period of Performance The period of performance for this contract is from April 13, 2022 through March 14, 2023, with potential option years available. Place of Performance The work will primarily be performed at the following locations: 1. Federal Regional Center (FRC) Region 10, 130 228th St SW, Bothell, WA 98021 2. Northview Corporate Center (NCC) Region 10, 20700 44th Ave W., Suite 400, Lynnwood, WA 98036.

Contacts

Contact name	shanks, sandra
Contact email	fema-r10-contracts@fema.dhs.gov
Contact phone	(425) 487-4639
Secondary contact name	shanks, sandra
Secondary contact email	sandra.shanks@fema.dhs.gov
Secondary contact phone	(425) 487-4639