Student Fee Payment Software

Summary (Newest Update)

Background Spartanburg County School District Six (SCSD6) is one of seven districts within Spartanburg County, serving a population of approximately 53,000 people. The district operates ten elementary/pre-K schools, three middle schools, and two high school campuses with an approximate enrollment of 11,800 students. The goal of this contract is to solicit proposals from qualified vendors to provide a comprehensive Student Fee Payment Software that meets the district's needs. Work Details The Student Fee Payment Software must include the following capabilities: 1. Multi-Channel Payments: Facilitate in-person and electronic payments for various fee types (e.g., yearbooks, clubs, parking, exams). 2. Point of Sale (POS) & Events: Provide POS capabilities for District-led events. 3. Ticketing & Venue Management: Generate electronic QR-coded tickets and support seat selection for events. 4. Transaction Management: Apply convenience fees, group multiple student fees into a single transaction, and capture processing personnel details. 5. Fee Customization: Ability to waive or reduce fees and incur fines for lost or damaged assets. 6. Privacy & Equity: Ensure student free/reduced status is not visible on any media. 7. Public Donations: Provide a portal for financial donations to the District. 8. Form Integration: Allow creation and modification of required forms during payment processes. Systems Integration must include: 1. SIS Integration with bidirectional sync with the District's Student Information System (PowerSchool). 2. ERP & Financial Integration with Tyler MUNIS via API or file export/import. 3. Food Service interaction with LINQ Titan to apply credit balances. 4. Automated Reporting for daily bank deposit manifests. User Experience must ensure: 1. A dedicated Parent Portal accessible throughout the school year. 2. Multilingual Support for various languages used in the District. 3. Cross-Platform Compatibility across modern web browsers and mobile devices. 4. Accessibility compliance with ADA standards. 5. History & Receipts functionality for users to view payment histories. Period of Performance The contract will commence upon award and is expected to last for one year with options to renew annually for up to four additional years, totaling a potential five-year period. Place of Performance The services will be performed at Spartanburg County School District 6 located at 1390 Cavalier Way, Roebuck, SC 29376. Bidder Requirements Bidders must comply with South Carolina laws regarding business operations and provide evidence of liability insurance coverage as specified in the solicitation document. They must also agree to background checks for all personnel involved in the project and ensure compliance with the South Carolina Illegal Immigration Reform Act.