Fy26 Field Services Annual Training

Summary (Newest Update)

Background The Illinois Department of Veterans Affairs is seeking to contract for the Annual Field Services Training, scheduled from April 19 to April 24, 2026. This training aims to provide essential services and support to veterans and their families, aligning with the agency's mission to serve those who have served in the military. Work Details The contractor will provide conference room and lodging accommodations for approximately 100 attendees during the training event. Specific requirements include: - **Lodging**: A block of 15 single occupancy rooms on April 19, 2026, and a block of 70 single occupancy rooms from April 20 to April 23, 2026. Each room must be billed directly to the Illinois Department of Veterans Affairs. - **Hospitality Suite**: Available Monday through Thursday evenings for social gatherings. - **Physical Layout**: Registration space with tables and chairs, main plenary room setup for classroom-style seating for 100 people, breakout rooms for smaller sessions, and provision of coffee/tea/water and snacks throughout the event. - **Audiovisual Requirements**: Provision of WiFi access, AV equipment including microphones, projectors, and necessary electrical outlets. - **Catering**: Daily beverages and continental breakfast service for all attendees; a buffet-style dinner on April 23 for up to 90 people with specific menu requirements. Period of Performance The contract will be performed from April 19, 2026, through April 24, 2026. Place of Performance The venue must be located in one of the specified counties in Illinois including Adams, Bureau, Champaign, Clay, Clinton, Coles, Effingham, Franklin, Hamilton, Henry, Jackson, Jefferson, Knox, LaSalle, Logan, Madison, McDonough, McLean, Peoria, Pike, Rock Island, Saline, Scott, St. Clair, Stephenson, Tazewell, Vermilion, Whiteside, Williamson or Winnebago. Bidder Requirements Vendors must comply with Standard Illinois Certifications throughout the contract term. This includes certifications regarding compliance with state laws related to employment practices and financial obligations. Vendors must ensure that they are not barred from contracting with the State due to previous violations or legal issues.