Libraries Information Management System and Digital Collections Platform

Summary (Newest Update)

Background Clemson University Libraries (CUL) is seeking a vendor to provide a single integrated solution to function as an Information Management System (IMS) and Digital Collections Platform. This initiative aims to consolidate multiple existing systems into one comprehensive platform that supports the university's mission of fostering information and digital literacy, promoting experiential learning, and providing high-quality research support. CUL serves a diverse community with over 28,000 students and aims to enhance its archival and digital collections management capabilities. Work Details The vendor will provide an IMS that includes functionalities for accessioning new donations, cataloging archival materials, making archival descriptions publicly available, managing oral histories, and handling digital collections in various formats. Specific tasks include: - Accessioning and describing archival materials using controlled vocabularies. - Creating distinct digital collections with metadata parameters. - Enabling robust search capabilities for users to locate content. - Ensuring interoperability with existing library services platforms. - Providing analytics for usage tracking. - Supporting migration from existing systems and ongoing maintenance. The system must also allow for batch uploads/edits of metadata and objects, provide user training, disaster recovery planning, and compliance with accessibility standards. Period of Performance The contract's period of performance is not explicitly stated but will involve implementation phases leading up to a go-live date followed by ongoing support. The project is expected to be completed within a timeframe that aligns with the university's operational needs. Place of Performance The primary place of performance will be Clemson University in South Carolina. The system may also involve cloud-based hosting solutions managed by the vendor. Bidder Requirements Offerors must demonstrate experience with similar projects in higher education environments. They must provide evidence of technical capabilities, including compliance with security standards, accessibility requirements (WCAG 2.0), and data management practices. Offerors are required to submit detailed technical proposals without pricing information, as well as financial proposals separately. Additionally, they must comply with insurance requirements prior to contract performance.